Step-by-Step Guide: How to Change Background in Teams

How to Change Background in Teams Step-by-Step Guide

How to Change Background in Teams Step-by-Step Guide

Microsoft Teams has become an essential tool for remote work and virtual meetings. With its wide range of features, it allows users to collaborate and communicate effectively. One of the standout features of Teams is the ability to change the background during video calls.

Changing the background in Teams can help you add a personal touch to your meetings or maintain a professional appearance. Whether you want to hide a messy room or showcase your brand, this step-by-step guide will show you how to change the background in Teams.

To change the background in Teams, follow these simple steps:

  1. Open Teams: Launch the Teams app on your computer or mobile device.
  2. Join or start a meeting: Join an existing meeting or start a new one by clicking on the “Meet” button.
  3. Adjust settings: Once you’re in the meeting, click on the three dots (…) at the bottom of the screen to open the settings menu.
  4. Select “Show background effects”: From the settings menu, choose “Show background effects” to access the background options.
  5. Choose a background: Browse through the available backgrounds or click on the “+” button to upload your own custom background.
  6. Apply the background: Once you’ve selected a background, click on the “Apply” button to set it as your background during the meeting.

By following these steps, you can easily change the background in Teams and enhance your video calls. Whether you want to add a touch of professionalism or inject some personality, changing the background in Teams allows you to customize your virtual meeting experience.

Note: Changing the background in Teams requires a compatible device and a working camera. Some backgrounds may not be available on all devices.

What is Microsoft Teams?

What is Microsoft Teams?

Microsoft Teams is a collaboration platform that allows teams to communicate and work together in a single digital workspace. It is part of the Microsoft 365 suite of productivity tools and is designed to streamline communication and collaboration within organizations.

Teams provides a range of features and tools to facilitate teamwork, including chat, video conferencing, file sharing, and project management capabilities. It allows team members to easily communicate and share information, making it easier to collaborate on projects and tasks.

One of the features of Microsoft Teams is the ability to customize the background during video calls. This feature allows users to change their background to an image or video of their choice, helping to create a more professional or personalized environment during meetings.

By changing the background in Teams, users can eliminate distractions and create a more focused and professional setting. Whether it’s a virtual office, a scenic landscape, or a branded background, Teams provides the flexibility to customize the background to suit individual preferences and needs.

Overall, Microsoft Teams is a powerful collaboration tool that helps teams stay connected and work together effectively. With its range of features, including the ability to change backgrounds, Teams provides a versatile platform for communication and collaboration.

Why change the background in Teams?

Why change the background in Teams?

Changing the background in Teams can enhance your video conferencing experience and make it more engaging and professional. Here are a few reasons why you might want to change the background:

  • Personalization: Changing the background allows you to add a personal touch to your video calls. You can choose a background that reflects your personality, interests, or brand.
  • Privacy: Changing the background can help maintain your privacy by hiding your actual surroundings. This is especially useful if you are working from home or in a public space.
  • Professionalism: Using a professional background can create a more polished and formal appearance during business meetings or interviews. It can help you make a good impression on clients, colleagues, or potential employers.
  • Branding: If you are representing a company or organization, you can use a branded background to reinforce your brand identity and create a consistent visual presence.
  • Fun and creativity: Changing the background can also be a fun way to express your creativity and add some excitement to your video calls. You can choose from a variety of backgrounds, including scenic views, abstract designs, or even virtual backgrounds that transport you to different locations.
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Overall, changing the background in Teams offers a simple yet effective way to customize your video conferencing experience and make it more enjoyable and visually appealing for both yourself and the participants.

Step 1: Open Microsoft Teams

Step 1: Open Microsoft Teams

To change the background in Microsoft Teams, the first step is to open the application. Here’s how you can do it:

  1. Launch Microsoft Teams on your computer or mobile device.
  2. If you’re using a computer, you can find the Teams app in the Start menu or search for it in the search bar. If you’re using a mobile device, you can find the Teams app on your home screen or in your app drawer.
  3. Click or tap on the Microsoft Teams icon to open the app.
  4. Once the app is open, sign in to your Microsoft Teams account using your credentials.

After completing these steps, you will have successfully opened Microsoft Teams and can proceed to the next steps to change your background.

Launch the Teams application

Launch the Teams application

To change the background in Teams, you will need to launch the Teams application on your device. Follow the steps below:

  1. Open the Teams application on your computer or mobile device.
  2. If you are not already signed in, enter your login credentials and click “Sign In”.
  3. Once you are logged in, you will be taken to the main Teams interface.
  4. Click on your profile picture or initials in the top right corner of the screen.
  5. A dropdown menu will appear. Select “Settings” from the menu.
  6. In the Settings menu, click on the “Devices” tab.
  7. Scroll down to the “Background settings” section.
  8. Here, you will see the option to change your background. Click on the “Background effects” dropdown menu.
  9. A list of available background options will appear. You can choose from preloaded backgrounds or upload your own custom background.
  10. Select the background you want to use by clicking on it.
  11. Your selected background will now be applied to your Teams interface.

That’s it! You have successfully launched the Teams application and are ready to change your background. Continue following the steps in this guide to complete the process.

Sign in to your account

Sign in to your account

To change the background in Teams, you need to sign in to your account first. Follow these steps to sign in:

  1. Open the Teams application on your device.
  2. Enter your username and password in the provided fields.
  3. Click on the “Sign In” button to proceed.
  4. If you have enabled two-factor authentication, you may be prompted to enter a verification code sent to your registered device.
  5. Once you have successfully signed in, you will be taken to the Teams interface.

Make sure you have a stable internet connection and the correct login credentials before signing in. It is also recommended to keep your account information secure and not share it with others.

Step 2: Join or Start a Meeting

Step 2: Join or Start a Meeting

To change your background in Microsoft Teams, you need to join or start a meeting. Follow the steps below:

  1. Open the Microsoft Teams application on your device.
  2. Sign in to your account using your credentials.
  3. Once you are signed in, you will see the main interface of Teams.
  4. If you want to join a meeting, click on the “Join” button located at the top of the screen.
  5. Enter the meeting ID or the link provided by the meeting organizer and click on the “Join” button.
  6. If you want to start a meeting, click on the “Calendar” tab located on the left-hand side of the screen.
  7. Click on the “New meeting” button at the top-right corner of the screen.
  8. Enter the necessary details for the meeting, such as the title, date, time, and participants.
  9. Click on the “Save” button to schedule the meeting.
  10. Once you have joined or started a meeting, you can now proceed to change your background.
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Now that you have joined or started a meeting, you can continue to the next step to learn how to change your background in Microsoft Teams.

Select a meeting to join

To change your background in Teams during a meeting, follow these steps:

  1. Join a meeting in Teams by clicking on the meeting link or selecting the meeting from your calendar.
  2. Once you are in the meeting, click on the “…” (More actions) button at the bottom of the screen.
  3. A menu will appear. Click on “Apply background effects”.
  4. A sidebar will open on the right side of the screen. Here, you can choose from a variety of preloaded backgrounds or upload your own custom background.
  5. To select a preloaded background, simply click on it and it will be applied to your video feed.
  6. If you want to upload your own custom background, click on the “Add new” button at the top of the sidebar.
  7. A file explorer window will open. Navigate to the location where your custom background image is saved and select it.
  8. Once you have selected your custom background, it will be applied to your video feed.
  9. To remove the background and return to your original video feed, click on the “None” option at the top of the sidebar.
  10. After you have selected or uploaded your desired background, click on the “Apply” button at the bottom of the sidebar to save your changes.

That’s it! You have successfully changed your background in Teams during a meeting. Now you can enjoy a more personalized and professional video conferencing experience.

Create a new meeting

Create a new meeting

To change the background in Teams during a meeting, follow these steps:

  1. Open the Teams app on your device.
  2. Click on the “Calendar” tab at the left-hand side of the screen.
  3. Click on the “New meeting” button at the top right corner of the screen.
  4. Enter the meeting details, such as the title, date, and time.
  5. Click on the “Add required attendees” field and enter the email addresses of the participants.
  6. Click on the “Add optional attendees” field to include additional participants if desired.
  7. Click on the “Scheduling assistant” button to check the availability of the attendees.
  8. Once the meeting details are filled out, click on the “Save” button to create the meeting.

After creating the meeting, you can now proceed to change the background during the meeting by following the steps mentioned in the previous sections.

Step 3: Access Background Settings

Step 3: Access Background Settings

To change your background in Teams, you need to access the background settings. Here’s how:

  1. Open the Teams app on your device.
  2. Sign in to your account if prompted.
  3. Select the profile icon or your profile picture in the top right corner of the screen.
  4. A drop-down menu will appear. Click on “Settings”.
  5. In the settings menu, navigate to the “Devices” tab.
  6. Scroll down until you find the “Background settings” section.
  7. Click on “Background settings” to access the options.

Once you’ve accessed the background settings, you can choose from the available options to change your background in Teams. You can select a pre-loaded background image or upload your own custom image.

Note: The availability of background settings may vary depending on your device and the version of Teams you are using.

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Click on the three dots menu

Click on the three dots menu

To change your background in Teams, follow these steps:

  1. Open the Teams application on your device.
  2. Join or start a meeting.
  3. Click on the three dots menu at the bottom of the screen.
  4. A drop-down menu will appear.
  5. From the drop-down menu, select “Show background effects”.
  6. A new window will open with various background options.
  7. Scroll through the options and choose the background you want to use.
  8. Click on the background to select it.
  9. If you want to preview how the background will look, you can click on the “Preview” button.
  10. Once you have selected the background, click on the “Apply” button to set it as your background.
  11. You can also choose to blur your background by selecting the “Blur” option.

By following these steps, you can easily change your background in Teams and personalize your video meetings.

Select “Show background effects”

Select

To change your background in Teams, you first need to select the “Show background effects” option. Here’s how:

  1. Open the Teams application on your device.
  2. Join or start a meeting.
  3. Once you are in the meeting, click on the three dots (…) at the bottom of the screen.
  4. A menu will appear. Select “Show background effects” from the menu.

By selecting “Show background effects”, you will be able to access the various background options available in Teams. You can choose from a range of pre-loaded backgrounds or even upload your own custom background.

Step 4: Choose a Background

Step 4: Choose a Background

Once you have accessed the background settings in Teams, it’s time to choose a background that suits your preferences and needs. Here’s how you can do it:

  1. Click on the “Background settings” option in the Teams menu.
  2. A new window will open, displaying the available background options.
  3. Browse through the different backgrounds and select the one you like by clicking on it.
  4. If you want to upload your own custom background, click on the “Add new” button and select the image file from your device.
  5. After selecting a background, Teams will show you a preview of how it will look in your video calls.
  6. If you’re satisfied with your choice, click on the “Apply” or “Save” button to set the background.

Remember that the background you choose will be visible to other participants in your video calls. Make sure to select a background that is appropriate for the context of your meetings and reflects your professionalism.

Experiment with different backgrounds to find the one that best suits your style and enhances your video calls in Teams. Whether you prefer a professional setting, a virtual background, or a fun and creative backdrop, Teams offers a variety of options to choose from.

FAQ about topic Step-by-Step Guide: How to Change Background in Teams

Can I change the background in Microsoft Teams?

Yes, you can change the background in Microsoft Teams. It allows you to choose from a variety of pre-selected backgrounds or upload your own custom background.

Can I use my own image as a background in Teams?

Yes, you can use your own image as a background in Teams. When selecting a background, click on “+ Add new” in the background effects sidebar and choose an image from your computer to upload as a custom background.

Are there any requirements for the background image in Teams?

Yes, there are some requirements for the background image in Teams. The image should be in JPG, PNG, or BMP format and should have a minimum resolution of 360p and a maximum resolution of 1920p. It is also recommended to use an image with an aspect ratio of 16:9.

Can I change the background during a meeting in Teams?

Yes, you can change the background during a meeting in Teams. Simply follow the steps mentioned earlier to access the background effects sidebar and choose a new background. The change will be applied instantly.

Video:How to Change Background in Teams Step-by-Step Guide

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